Tuesday, April 14, 2009

Email Merge

The Email Merge feature will allow you to send multiple CUSTOMIZED emails simultaneously. For instance, you will be able to create one email and send to many people at the same time all while inserting each recipients name to give it a custom touch.

In order to send email’s using the email merge feature you will first need to create a spreadsheet with any pertinent information. For starters, column headers named Title, First Name, Last Name, and Email Address should suffice. Once that spreadsheet is created and populated you are now ready to begin the email process.

You will need to use a MAPI-compatible email program such as Microsoft Outlook. Follow these steps to get started in Outlook 2003:

1. Begin a new message and on the Tools menu, point to Letters and Mailings, and then click Mail Merge.

2. Under Select document type, click E-mail messages.
The active document becomes the main document, where you will type the body of your e-mail message.

3. Click Next: Starting document on the bottom right of the screen and follow the remaining steps on-screen.

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